Device Purchasing

The purchase window for the 2021 Device Purchasing Bid (REMC Item Numbers beginning with 22), is scheduled to open April 14, 2021 and will remain open through September 30, 2021.

FAQS
Q
How do I get questions answered?
A

Please email spothelp@remc.org.

Q
How do I register as a SPOT user?
A

 

If you do NOT have a REMC account:

  1. Go to the REMC SAVE website.
  2. Click on Register Today in the upper right corner.
  3. Complete the form and make sure to select Yes in the SPOT User dropdown.
  4. If you are a non-public school or a public library (even though it seems contradictory), select Yes in the Non-Public dropdown and input your school or library name in the Building field.
  5. Click the I’m not a robot box and then click Add User at the bottom of the screen.

If you already HAVE an account on the REMC bid site but are not a SPOT user:

  1. Go to REMC SAVE website.
  2. Click on Customer Login in the upper right corner.
  3. Log in using the Customer Login area on the left side of the page.
  4. Click your name in the black bar across the top of the screen.
  5. Review your profile information and update any information that needs to be changed. It is important that the district and email address noted are correct. Note: Your district cannot be changed. If you are in a new district, you will need to set up a new account.
  6. Select Yes in the SPOT User dropdown.
  7. Click Save at the bottom of the screen.
  8. You may need to refresh the page or log out and log back in to see the SPOT icon next to your name in the black bar at the top.     

Q
How do I use SPOT to forecast?
A

  1. Go to REMC SAVE website.
  2. Click on SPOT in the upper right corner.
  3. Log in to SPOT in the Customer Login area on the left side of the page.
  4. Click on 2021 REMC Device Purchasing Bid in the light blue box under Forecast on the left side of the screen.
  5. Review the categories.
  6. To forecast, enter a quantity in the My Qty box for the item(s) you are considering purchasing this year.
  7. To view the specifications for a category, click on the category row and the specifications will display. Click the row again to close the specifications or they will automatically close if you click on another row.
  8. Click ADD. Your forecast quantities will then display in a light blue box above the list of categories.
  9. You may change your forecast up until the forecast window closes. To do so, in the light blue box click EDIT for the category you wish to change the quantity, enter the updated quantity, and then click UPDATE. (Note: Clicking UPDATE for a category in the full list of categories also allows you to change the forecast quantity.) You may also delete the forecast for a category by clicking REMOVE for that category in the light blue box or by clicking UPDATE in the full list and changing the quantity to zero.
  10. For your convenience, the total quantities of each category forecast by your district and across the state are displayed.

Remember, there is no commitment to buy what you forecast, but the higher the numbers, the better discounts we can get from vendors! But PLEASE be honest in forecasting what you may purchase.  

Q
Am I obligated to purchase if I fill out a forecast?
A

No, but the goal is to aggregate volume and we provide this information to vendors. We strongly encourage districts to fill out the forecast in SPOT, so we can get the best possible discounts from vendors.     

Q
How do I use SPOT to make a purchase?
A

The purchase window for the Device Purchasing Bid is scheduled to open April through September. All purchase orders must be submitted by 11:59 PM on the last day of the purchase window. After 11:59 PM the PO upload feature in SPOT will no longer be available.

  1. Go to REMC SAVE website.
  2. Log into REMCSAVE in the Customer Login area at the top of the screen.
  3. Click on SPOT in the upper right corner.
  4. If you need to view the Catalog, click on View Catalog (next to the Awarded Vendors text), and select the category of interest in the Device Purchasing section of the left menu. (Note: Information on upgrades and other options is attached to the tech specs sheet for the device in the catalog.)
  5. When you're ready to order follow the remaining steps below.
  6. Click on the desired vendor in the light blue box.
  7. Enter the PO Number, PO Total, and PO Date.
  8. Enter the quantity of each device and Chrome license that you are ordering, and then click Add. The added items will then appear above the list of devices in a light blue box. You may remove devices and edit quantities of the devices in the light blue box at the top. If you edit a quantity, make sure to click Save.
  9. Click on Choose File to upload your PO in a PDF format.
  10. Click Continue at the bottom of the screen.
  11. On the Final Step screen, review your order.
  12. If your order is correct, click Submit PO. If you need to make any edits, click Edit PO. Once you click Submit PO, you will see a screen indicating that your PO has been submitted, and your PO will be listed on the View My POs page.

 

 

To see a demonstration of submitting a PO, view the SPOT PO Upload training Video (http://remc.adobeconnect.com/pkphb1ncjivx/)

 

Q
Will I be able to purchase devices if I did not forecast? Will I be able to purchase different devices than I forecast?
A

Yes, and yes. The forecast is non-binding.

Q
What do I need to include on my purchase order?
A

Please make sure your purchase order is itemized and includes the REMC item number, the model number/name, the reseller product number (if available), the quantity of each item to be purchased, and the unit price. All of this information is available in the REMC Device Purchasing Catalog. A quote may be attached. Make sure to note "REMC" somewhere on the PO to ensure you receive the REMC pricing.

Q
Does purchasing off the REMC Device Purchasing Bid using SPOT automatically negate the need to solicit competitive bids for devices for my district? Does purchasing off the REMC Device Purchasing Bid meet the Best Practice of obtaining competitive bids for the provision of non-instructional services?
A

Per the MDE Budget Office, "It depends on the district's bidding policy. If it has a district policy that indicates that the district uses a collaborative bid process to obtain services, it meets the requirement." Each district should check their local board policy to see if it allows them to use a collaborative bid process. If so, the use of the REMC Device Purchasing Bid and other REMC Bids, e.g., Computers & Networking, to purchase devices would meet this best practice.      

Q
How are device specifications defined for the Device Purchasing bid?
A

Specifications are defined by the REMC Device Purchasing Bid Specifications Committee, which consists of volunteers from ISDs and local districts from around the state. The Committee determined that except for the mini tablets, the specifications of the devices bid must meet or exceed the Michigan Department of Education Online Testing Device Requirements.

Q
What money can we use to purchase devices?
A

Any funds approved by the district for technology purchases (bond funding, general fund, etc.) can be used to purchase devices and accessories off the REMC Device Purchasing Bid.

Q
Can agencies that are not K-12 public schools, e.g., private/parochial schools, public libraries, pre-schools, and medical facilities, order off the Device Purchasing bid?
A

Yes. When you set up your SPOT account, select Nonpublic for the ISD and District fields.

Q
How do I cancel an order?
A

  1. Go to REMC SAVE website.
  2. Click on SPOT in the upper right corner.
  3. Log in to SPOT in the Customer Login area on the left side of the page.
  4. On the SPOT Dashboard, click on View My POs below the list of awarded vendors.
  5. Locate the order you wish to cancel and click Cancel at the end of that row. The status column will then change from Submitted to Cancelled, and the vendor will receive an email about the cancellation.

Note: You may cancel an order at any time, but if you cancel your order more than a few minutes after you upload it, follow up with the vendor. Most of the vendors have staff members monitoring the PO uploads, and they are downloading and processing them shortly after upload.

Buying Guides
2020 Device Purchasing - Options and Accessories for Awarded Devices

A PDF of the options and accessories for the awarded devices. To navigate the document in Adobe Acrobat using a linked table of contents, click on the bookmark icon on the left side of the PDF to see the contents by item number and device name. In Chrome, click on the bookmark icon in the upper right corner of the PDF viewer. 

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